What is a delivery challan?
A delivery challan is the document that travels with the goods. The receiver checks the items against it and signs a copy, which becomes your proof of delivery. It is not a bill — payment is asked for on the invoice — so many businesses print it without prices.
What to put on a challan
- Challan number and date, and the invoice or purchase order it relates to
- Receiver's name, delivery address and contact person
- Each item with quantity and unit, plus model, colour or serial numbers in remarks
- Vehicle number and delivery man's name and phone
- Signatures: prepared by, delivered by and received by
How many copies?
Print at least two: one stays with the customer, and the signed copy comes back to you. Keep the signed copy with the invoice — if a customer later says goods were short, the signature settles it.
Challan and VAT
For VAT-registered suppliers, NBR's Mushak-6.3 tax invoice already includes delivery fields such as vehicle details. A delivery challan is still useful for partial deliveries, transfers between your own branches and goods sent before the invoice.