What a good quotation includes
A quotation (also called an estimate or price offer) tells a buyer exactly what you will supply and at what price, before they place an order. In Bangladesh, corporate buyers, NGOs and government offices usually ask for two or three quotations before they issue a work order, so a clear, complete quotation often wins the job.
- Your business details — name, address, phone, and BIN or trade licence for corporate buyers.
- Quotation number and date — so the buyer can refer to it in their purchase order.
- Validity — prices change; 7, 15 or 30 days is common.
- Itemised prices — model, size or specification under each item avoids disputes later.
- VAT — state clearly whether prices include VAT. Government and large buyers deduct VAT and tax at source, so they need it shown.
- Terms — delivery time, payment terms (e.g. 50% advance), warranty and what is not included.
Quotation vs invoice
A quotation is an offer; it does not ask for payment. Once the buyer accepts, you issue an invoice (or a Mushak-6.3 if you are VAT-registered) for the goods delivered. With this tool, "Convert to invoice" opens the invoice generator with the same customer and items already filled in.
Tips that win more quotations
- Reply the same day — speed often matters more than the last taka.
- Add a short subject line such as "Quotation for supply of POS hardware".
- Offer options (standard vs premium) as separate items so the buyer can choose.
- Follow up two days before the validity date runs out.